Kit 04 · Meeting control
Minutes & Actions
Turn discussion into confirmed decisions, named owners, due actions, and unresolved questions.
Field sheet
A meeting is not complete until ownership is visible.
Minutes & Actions separates transcript, summary, decisions, actions, and open questions. People confirm the record before it becomes an operating instruction.
Worked exampleIllustrative workflow
Current dragA project meeting ends with five people remembering five different next steps.
Control addedCapture source notes and identify statements that sound like decisions or commitments.
System preparesDraft a decision list, action register, owners, dates, and unresolved questions.
Human releaseThe meeting owner confirms the record and distributes the approved version.
Processing boundary
Local by default. External by decision.
The operating record remains useful without a connected service. External assistance is limited to approved context and explicit tasks.
Runs locally
- Source notes
- Draft minutes
- Decision register
- Action ledger
- Approval record
May run externally
- Organizing a transcript
- Suggesting candidate actions
- Drafting a concise summary
Never automatic: assigning ownership, inventing due dates, or treating discussion as approval.
Ownership and hand-off
The workflow remains useful when the tool changes.
- Client keeps the sourceSource notes remain attached.
- Decisions remain visibleDecisions and actions are separate lists.
- Review stays attributableOwners confirm their responsibilities.
- Tools remain replaceableThe approved record remains portable.
Human review checklist
Before the work moves.
- Are decisions distinct from discussion?
- Does every action have one owner?
- Were dates confirmed rather than inferred?
- Are disagreements and open questions visible?
- Did the meeting owner approve the record?